The aim of the Fair is to bring the community together, meet your neighbours and have some fun.

The organiser is the Kahibah Village Alliance Inc together with Greater Charlestown Sustainable Neighbourhood Group (GCSNG) and Glenrock Anglican Church.

Location: Kahibah Memorial Park (Hexham and Beath Cres).

For Ticketing, select preferred site on map to proceed.

Official communications: kahibahvillage@gmail.com

The vehicle entrance will be accessed from Hexham Street next to the Bus Shelter (near Glebe St intersection) from 6:30 to 8:00am.

Selling area will be as advised by the organisers.

Toilets are available onsite.

Time Event Open to Public: 14 September 2025 - from 08:30 am till 01:00 pm

GENERAL INCLUSIONS: A registration allows a stallholder to sell goods or promote their organisation or business within the size specifications of your stall as marked only.

TERMS AND CONDITIONS:

1. The allocation of a stall at the Event is subject to the Organiser accepting the registration of the Stallholder. Each stallholder single-space will have a plot 3.0 m by 3.0 m - the sites will be marked out on the ground. Gazebos (or marquees or similar) are not compulsory, and if you wish to use a gazebo, it must fit within the space you book and be secured to the ground.

An allowance for community stalls or businesses that require a larger space is available upon request. Please advise on the registration form.

2. The Organiser reserves the right to refuse to accept the application of a Stallholder without providing reasons. Without limiting this right, the Organiser reserves the right to refuse to accept late applications.

3. Stalls must be conducted following sustainable practices.

4. Registration. Register your details with KVA, pay the registration fee of $35.00 for single sites and $65.00 for double sites. All stall fees are payable in advance. Once the Organiser accepts an application, there will be no refunds under any circumstances.

5. Stalls do not include access to water or power. The Organiser's approval must be obtained to use a generator.

6. A Stallholder who sells or supplies foodstuffs must comply with all applicable State & Lake Macquarie City Council laws relating to the handling and supply of food.

7. Stalls must be kept clean and the cleanliness of each stall and surrounding area is the responsibility of each Stallholder – all goods and rubbish must be removed by the stallholder at the end of the event.

8. The Organiser reserves the right to determine the types of stalls allowed and the location of stalls at the Event. Specifically, stalls should not sell alcohol, nor dangerous or illegal goods or services.

9. Each Stallholder is responsible for any goods sold and/or services provided by it at the Event. No responsibility is accepted by the Organiser for faulty or unusable goods.

10. Each Stallholder agrees to abide by the directions of the Organiser and to comply with all applicable laws.

11. The Organiser reserves the right to reschedule or cancel the Event without providing reasons. The Organiser will not be liable for any loss of a Stallholder arising from rescheduling or cancellation. In case of poor weather a decision will be made on the day. Stallholders should provide a mobile phone number and will be notified by a mobile phone message.

12. Stallholders that are a registered business or organisation require a Public Liability Insurance Certificate of Currency with a minimum of $20M provided to the Organisers atleast seven days before the event (LMCC Community land use requirement).

13. The Stallholder agrees to indemnify the Organiser (and all employees, agents and officers of the Organiser) from and against all claims, losses, costs or damages suffered or incurred as a result of or in connection with:

(a) personal injury to or death of any person or damage to any property caused by or contributed to (but only to the extent of the contribution) by the Stallholder’s participation in the Event;

(b) the sale of goods or provision of services by the Stallholder at the Event;

(c) the Stallholders breach of these conditions; or

(d) any negligent or unlawful act or omission or wilful misconduct of the Stallholder or any employee, agent or officer of the Stallholder.

STALL SET UP / PACK UP PROCEDURES:

• No stalls are to be set up without the permission of the Organiser.

• Each Stallholder will set up only on the area allocated by the Organiser.

• Set up is from 06:30 on the day of the Event.

• Stalls must be set up by 08:30 on the day of the Event.

• Vehicles, Equipment (including tables, gazebos/marquees) and any items for sale must be contained within the area allocated for the stall. Stallholders, who are not selling from an actual car boot, must move their cars off site by 08:00.

• Stalls must not be dismantled before 12:45 on the day of the Event – unless agreed to by the organiser on the day.

• Stalls may be packed up from 13:00 and the stall site (including all waste) vacated by 14:00pm on the day of the Event.

• No in-site vehicle movement will be allowed between 08:00 and 13:15.

• Vehicle entry and exit to stall area will be via the designated access gate off Hexham Street only.